Privacy Policy

Your Privacy Matters

At Vacancy Pool, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you use our recruitment platform.

Whether you are searching for a new career opportunity or advertising vacancies for your organisation, we are dedicated to maintaining the security and confidentiality of your personal information.

By accessing or using Vacancy Pool, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect information that you voluntarily provide when using our website, including:

• Full name
• Email address
• Telephone number
• Company name
• Job vacancy details
• CV or résumé (where submitted)
• Employment history
• Qualifications and skills
• Messages sent through our contact forms

We may also collect technical information automatically, including:

• IP address
• Browser type
• Device information
• Operating system
• Website usage statistics
• Pages visited
• Referral sources

How We Use Your Information

We use your information to:

• Provide recruitment services
• Publish job vacancies
• Process job applications
• Respond to enquiries
• Improve our website and services
• Monitor website performance
• Communicate important updates
• Prevent misuse of our platform
• Comply with legal obligations

Job Applications

When you apply for a vacancy through Vacancy Pool, the information you provide may be shared with the employer advertising that position.

Vacancy Pool is not responsible for how employers handle your personal information once your application has been submitted to them. We encourage applicants to review the employer's own privacy practices where available.

Job Advertisements

Employers are responsible for ensuring that all vacancies published through Vacancy Pool are accurate, lawful, and comply with applicable employment legislation.

Vacancy Pool reserves the right to edit, reject, suspend, or remove any job advertisement that violates our policies or legal requirements.

Communications

If you contact us through our website, we may use your email address to respond to your enquiry or provide information relating to our services.

We do not send unsolicited marketing communications.

Data Security

We take reasonable technical and organisational measures to protect your personal information against unauthorised access, misuse, alteration, disclosure, or loss.

Although we work hard to maintain the security of our systems, no method of transmitting or storing data online can be guaranteed to be completely secure.

Data Retention

We retain personal information only for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our policies.

Information that is no longer required will be securely deleted or anonymised where appropriate.

Your Rights

Depending on applicable UK data protection laws, you may have the right to:

• Access your personal information
• Request corrections
• Request deletion of your personal data
• Restrict certain processing activities
• Object to the use of your information where applicable

To exercise these rights, please contact us using the details provided on our Contact page.

Third-Party Links

Our website may contain links to external websites operated by third parties.

Vacancy Pool is not responsible for the privacy practices or content of those external websites. We encourage users to review their privacy policies before providing personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or business practices.

Any updates will be published on this page together with the revised effective date.

Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact us.

Vacancy Pool
Email: [email protected]